Commercial Document Services
When enterprises engage in international trade, overseas investment, bidding or establish branches, commercial documents must obtain legal recognition from destination countries to smoothly clear customs, sign contracts or register. With over ten years of industry experience and a global service network, Haiwailink provides enterprises with one-stop commercial document notarization and authentication services, covering translation, notarization, Apostille and embassy/consulate authentication, helping your commercial documents cross borders quickly.
From company qualifications and trade documents to intellectual property, we are familiar with certification requirements of various countries. With strict review and efficient document issuance, we help enterprises save time and labor costs. Whether it is urgent processing of a single contract or long-term cooperation on batch documents, we have dedicated teams to handle each case. Below is a list of common commercial document categories for your reference.
Haiwailink – Empowering worry-free cross-border business, making every commercial document globally accepted.
Notarization and agency services for commercial archives
We provide comprehensive commercial document notarization and agency services, covering various certificates of enterprise qualifications, various authorizations, board resolutions, etc., to ensure that commercial documents are legally authenticated and widely used worldwide.
Business License Notarization
Refers to the activity where a notary institution, upon application by the party, authenticates the authenticity and legality of the business license held by the applicant.
Company Permit Certificate Notarization
Refers to the activity where a notary institution, upon application by an enterprise, authenticates the authenticity and legality of company permit certificates (such as business permits) held by the enterprise.
Articles of Association Notarization
Refers to the activity where a notary institution, upon application by an enterprise, authenticates the authenticity and legality of the enterprise's articles of association.
Company Report Notarization
Refers to the activity where a notary office, upon application by an enterprise, authenticates the authenticity and legality of company reports (such as audit reports) held by the enterprise.
Power of Attorney Notarization
A notarial act by state notary organs to authenticate the authenticity and legality of the principal's authorization of another person to perform legal acts in their own name, applicable to natural persons and legal entities handling legal affairs such as real estate transactions and financial businesses.
Export Declaration Notarization
Refers to the activity where a notary institution, upon application by the exporter, authenticates the authenticity of the signing act on the export declaration issued by the exporter.
Commercial Invoice Notarization
Refers to the activity where a notary institution, upon application by natural persons, legal entities or other organizations, authenticates the authenticity and legality of commercial invoices in accordance with statutory procedures.
Board/Shareholder Resolution Notarization
Refers to the activity where a notary institution, upon application by an enterprise, authenticates the authenticity and legality of shareholders' meetings, board meeting procedures, voting circumstances, and the final resolution documents formed.
Contract Notarization
Refers to the activity where a notary institution, upon application by the parties, authenticates the authenticity and legality of contract signing.
ISO Certificate Notarization
Refers to the activity where a notary institution, upon application by an enterprise, authenticates the authenticity and legality of ISO certification certificates held by the enterprise.
Insurance Certificate Notarization
Refers to the activity where a notary institution, upon application by natural persons, legal entities or other organizations, authenticates the authenticity and legality of insurance documents in accordance with statutory procedures.
Consent Letter Notarization
Refers to the activity where a notary institution, upon application by the parties, authenticates the signing act, content authenticity and legality of commercial consent letters.
Patent Notarization
Refers to the activity where a notary institution, upon application by the parties, authenticates in accordance with statutory procedures the authenticity and legality of patents held by patent owners or applicants, patent assignment or license contracts, and relevant legally significant documents and facts involved in overseas patent applications or patent litigation.
Certificate of Origin Notarization
Refers to the activity where a notary institution, upon application by the parties, authenticates the authenticity and legality of certificate of origin documents held by them.
Sanitary Certificate Notarization
Refers to the activity where a notary institution, upon application by the parties, authenticates the authenticity and legality of sanitary certificate documents held by them.
Health Certificate Notarization
Refers to the activity where a notary institution, upon application by the parties, authenticates the authenticity and legality of health examination certificate documents issued by medical institutions.
FORM Document Notarization
Refers to notarial activities for FORM series certificates of origin under various international trade scenarios, where notary institutions authenticate document authenticity, signature/seal effectiveness, and consistency between text and original documents - a specialized notarization type for cross-border trade scenarios.
Test Report Notarization
Refers to the activity where a notary institution, upon application by the parties, authenticates the authenticity and legality of test reports held by them.
HKGCC Certificate Notarization
Refers to the activity where a notary institution, upon application by an enterprise, authenticates the authenticity and legality of various certification documents issued by the Hong Kong General Chamber of Commerce (HKGCC), such as certificates of origin and endorsement certificates.
Commercial Litigation Document Notarization
Refers to the activity where a notary institution, upon application by the parties, authenticates the authenticity and legality of commercial litigation documents held by them.
Tax Registration Certificate Notarization
Refers to the activity where a notary institution, upon application by legal entities or other organizations, authenticates the authenticity and legality of tax registration certificates issued by tax authorities.
Other Corporate Document Notarization
Refers to the activity where a notary institution, upon application by legal entities or other organizations, authenticates the authenticity and legality of relevant corporate documents held by them.
Reminder: Different countries' embassies and consulates may have varying requirements for authentication documents, including document format, translation requirements, and processing times. Please check specific requirements before proceeding.
